Privacy Policy

1. Introduction

MeetingPrep AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Chrome extension and web service.

2. Information We Collect

2.1 Chrome Extension Data

• Meeting titles and descriptions from your Google Calendar
• Attendee names and email addresses
• Meeting dates, times, and locations
• Your authentication credentials (encrypted)

2.2 Account Information

• Email address
• Name
• Password (encrypted)
• Subscription and billing information

2.3 Usage Data

• How you interact with our service
• Features you use most frequently
• Error logs and performance data

3. How We Use Your Information

• AI Brief Generation: We use meeting data to generate personalized preparation briefs
• Service Improvement: To enhance our AI models and user experience
• Account Management: To manage your subscription and provide customer support
• Communication: To send service updates and important notifications

4. Third-Party Services

We use the following third-party services:

• OpenAI: For AI-powered brief generation (business-grade API with data protection)
• Supabase: For secure data storage and user authentication
• Stripe: For payment processing (we don't store payment card details)
• Google Calendar API: To access your meeting information (with your permission)

5. Data Security

We implement industry-standard security measures including:

• End-to-end encryption for data transmission
• Secure cloud storage with access controls
• Regular security audits and updates
• Limited access to personal data by authorized personnel only

6. Your Rights (GDPR Compliance)

If you are in the UK or EU, you have the right to:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate personal data
• Erasure: Request deletion of your personal data
• Portability: Receive your data in a machine-readable format
• Objection: Object to processing of your personal data
• Restriction: Request restriction of processing

7. Data Retention

We retain your data only as long as necessary to provide our services:

• Account data: Until you delete your account
• Meeting briefs: 12 months or until deletion requested
• Usage logs: 6 months for service improvement

8. Chrome Extension Permissions

Our Chrome extension requests the following permissions:

• calendar.google.com: To read meeting information for brief generation
• activeTab: To interact with your current calendar tab
• storage: To store user preferences locally

9. Cookies and Tracking

We use essential cookies for authentication and service functionality. We do not use tracking cookies for advertising purposes.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by email or through our service.

11. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at: